United Kingdom · Operations · Entry Level (0-2 years)

Safety Assistant

Here is the whole job, in plain words. What it is, a real day, what you decide, how you're judged, how people get here and where they go next. Then the part no course gives you: twelve AI tutors who learn your work.

Experience bandEntry Level (0-2 years)
Direct reportsNo direct reports
Reports toSafety Coordinator
UK framework levelUsually someone starting out, or keeping a process running

Also advertised as Junior EHS Coordinator · Operations Safety Support · Health & Safety Administrator

Built on an analysis of 43,079 real UK job descriptions · grounded in qualifications employers recognise

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1What this role really is

You'll be the eyes and ears on the ground, helping our Operations team keep everyone safe. This isn't a desk job; you'll be out there, making sure the basics are covered, learning the ropes, and supporting the more experienced Safety Coordinators. Think of it as your apprenticeship in making sure folks go home in one piece every day.

2What you'd actually use

The tools this job runs on, and how well you'd need to know each one.

EHS Management Suite (e.g., Intelex, VelocityEHS)Intermediate

You'll be entering incident and near-miss data, tracking assigned action items, and pulling pre-configured reports (e.g., 'all open actions for my department').

Mobile Inspection Software (e.g., iAuditor by SafetyCulture)Intermediate

Conducting routine safety inspections using pre-built templates on a tablet or phone, attaching photos of hazards, and assigning basic corrective actions on the spot.

Learning Management System (LMS) (e.g., Cornerstone OnDemand)Basic

Assigning required safety training modules to new employees, tracking completion rates, and pulling basic compliance reports to see who's overdue.

Microsoft ExcelIntermediate

Managing simple tracking spreadsheets for PPE inventory or inspection schedules, using basic formulas like SUM, AVERAGE, and VLOOKUP to merge data, and creating simple charts for safety meetings.

Collaboration Platforms (e.g., MS Teams)Intermediate

Participating in safety channels, providing real-time updates during minor incidents (e.g., 'spill contained'), and sharing safety alerts or toolbox talks with the team.

ERP System (EHS Module) (e.g., SAP EHS Management)Basic

Viewing employee data to confirm training records or looking up chemical inventory data from the materials management module to find Safety Data Sheets (SDS).

3What you get to decide, and how that grows

Power in a job isn't your title. It's what you're allowed to decide. Here's how it grows as you move up.

The choice	Coming in	Where you are now	The step above
Identifying and reporting a new hazard	Identify the hazard, immediately stop any unsafe work if necessary, and report it to your Safety Coordinator. Do not try to fix it yourself unless it's a very simple, pre-approved action (e.g., clearing a known trip hazard).	Identify, assess the immediate risk, implement temporary controls if safe to do so, and then report to your manager with a proposed long-term solution.	Identify, assess, implement immediate and short-term controls, initiate an investigation if needed, and develop a comprehensive corrective action plan, informing relevant stakeholders.
Responding to a minor first aid incident	Provide immediate first aid if you're qualified, ensure the area is safe, and then report all details to your Safety Coordinator and fill out the necessary incident forms accurately.	Manage the immediate response, ensure proper first aid is administered, conduct an initial fact-finding, and ensure all documentation is complete and accurate.	Oversee the entire response, ensure compliance with reporting requirements, review the incident for systemic issues, and recommend preventative measures.
Changing a safety procedure	Never. You follow the established procedures. If you think something could be improved, you discuss it with your Safety Coordinator.	Propose changes to existing procedures based on observations or feedback, providing a clear rationale and potential impact, then seek approval from your manager.	Design and draft new or revised safety procedures, consult with relevant operational teams, and present for approval to the EHS Manager.

4How you'll be judged

The scoreboard, honestly: the hard targets, how often each one is actually looked at, and the quiet human signals that never make it onto a dashboard.

On-time Safety Inspection Completion

Making sure your assigned routine safety checks (like fire extinguisher logs or first aid kit inventories) are done when they're supposed to be.

Target · 98%+ of assigned inspections completed on schedule

If you're given 10 weekly checks, you'll need to complete at least 9 or 10 of them by Friday afternoon. Missing one or two might happen occasionally, but it shouldn't be a regular thing.

Incident & Near-Miss Data Entry Accuracy

How accurately you log details of first aid incidents and near-miss reports into our EHS system.

Target · 100% accuracy for all assigned data entries within 24 hours of receiving the report

If a supervisor hands you a near-miss report on Tuesday morning, you'll need to get all the details correctly entered into the system by Wednesday morning, without any typos or missing fields.

Corrective Action Follow-Up Rate

Tracking how quickly and effectively you follow up on minor corrective actions assigned to you from inspections.

Target · Reduce outstanding assigned corrective actions by 50% within 30 days

If you find a faulty ladder during an inspection and are assigned to get it replaced, you'll need to make sure that's sorted, or at least in progress, within that timeframe. We're looking for you to chase things up, not just log them.

Adherence to Safety Procedures

How well you follow established safety protocols and guidelines in your own work and when observing others.

You'll consistently follow LOTO procedures when applicable, always wear your own PPE, and correctly use mobile inspection software templates. Your manager won't be flagging repeated procedural errors, and you'll be able to explain 'why' a procedure exists, not just 'what' it is.

Learning and Application of Safety Knowledge

Your willingness to learn and how quickly you apply new safety knowledge and procedures.

You'll ask thoughtful questions during training sessions, actively seek clarification when unsure, and correctly apply new information on the job. You'll show improvement over time in identifying basic hazards and understanding the 'why' behind our rules.

Team Collaboration and Support

How effectively you work with your Safety team and the wider Operations staff.

You'll respond promptly to requests from your manager or colleagues, offer help when you see someone struggling with a safety task, and contribute constructively in team meetings. People will say you're easy to work with and a helpful presence.

5Would you like it

The honest version. What people enjoy, and what grinds them down.

What people enjoy

Making a Tangible Difference

You'll feel genuinely satisfied when you spot a hazard and get it fixed, knowing you've potentially prevented an injury. Or when you help someone understand a safety rule that keeps them safe. It's about seeing the direct impact of your actions.

You'll feel good after a shift where you've completed all your safety checks, helped a colleague understand the new fire drill procedure, and logged a near-miss that could inform future prevention.

Learning & Development

This role is a fantastic stepping stone. You'll be keen to soak up knowledge from your manager and colleagues, asking questions and actively seeking to understand the 'why' behind our safety programmes. You'll enjoy the structured learning and the chance to get qualified.

You'll actively participate in toolbox talks, ask your manager about the reasoning behind specific regulations, and eagerly sign up for any relevant training courses we offer.

Working in a Structured Environment

You'll appreciate clear guidelines, established procedures, and a defined set of tasks. While there will be unexpected moments, much of your day will involve following a plan and ticking off important safety checks.

You'll thrive on having a daily checklist of inspections, knowing exactly what data needs to be entered, and following a clear process for reporting incidents.

What frustrates people

The 'Safety Cop' Stigma: Constantly fighting the perception that you're there to get people in trouble, rather than to help them go home safe.
Apathy & Complacency: Investigating an incident caused by a shortcut or rule-breaking that everyone knew was wrong but did anyway.
The 'Pencil-Whipping' of Paperwork: Knowing that some safety forms being turned in are just a checkbox exercise, undermining the system.
Being Rushed: Feeling pressure from operational deadlines that sometimes conflict with taking the time to do things safely and properly.

What this role does not give you

High-level strategic decision-making: You'll be executing, not setting the overall safety strategy.
Complete autonomy: You'll have clear tasks and your work will be reviewed regularly.
A purely theoretical role: This is hands-on; you'll be out on the floor, not just reading regulations.
A quiet, solitary environment: You'll be interacting with lots of people, often in busy operational settings.

6Who you work with

Your impact, though entry-level, is crucial. You're helping to maintain the foundational safety standards that prevent small issues from becoming big problems. Get the basics right, and you're directly contributing to a safer culture and keeping our operational downtime to a minimum. Get it wrong, and you could inadvertently contribute to an unsafe environment, which frankly, no one wants.

Inside the business

Operations Team Leads & Supervisors (they'll be your daily contacts on the floor)
Frontline Operations Staff (the people you're helping to keep safe)
Your direct Safety Coordinator/Senior Safety Coordinator (your boss and mentor)
HR Administration (for training records and basic incident reporting)

Outside the business

Equipment Vendors (occasionally, for basic safety spec checks)
First Aid Providers (if you're helping coordinate supplies)

7What you need before you start

Not a wish list. The things you would be expected to already have.

A genuine interest in health and safety and a desire to learn and develop in this field.
A strong work ethic and a reliable, punctual nature.
The ability to follow instructions accurately and consistently.
Basic computer literacy (Microsoft Office, email, web browsing).
Good written and verbal communication skills in English.

8What to practise next

Where the job is going, and what to do about it starting this week.

Practical Application of Hierarchy of Controls

Knowing the Hierarchy of Controls is one thing; actually applying it to real-world problems on the shop floor is another. As you progress, you'll be expected to not just identify hazards, but to suggest solutions that prioritise elimination or engineering controls over just handing out more PPE.

Analysing a specific hazard through the lens of th · Brainstorming practical elimination or substitutio · Understanding the feasibility and cost implication · Communicating the benefits of higher-level control · Documenting control measures in JHAs or risk asses

This week: For every hazard you identify, try to think of at least two solutions from different levels of the hierarchy.
This month: Discuss your proposed solutions with your manager or an experienced colleague to get feedback.
Month 2: Participate actively in any Job Hazard Analysis (JHA) sessions, focusing on control selection.
Month 3: Research case studies where engineering controls significantly reduced risk in similar industries.

Quick win: Next time you see someone wearing PPE, ask yourself: 'Could this hazard be eliminated or engineered out instead?'

9Staying current once you are in

What people here do to keep up

Attending internal safety committee meetings (even if just to observe and learn).
Shadowing experienced Safety Coordinators or Operations Team Leads to understand their challenges.
Participating in site safety walks and Gemba walks, actively looking for hazards.
Signing up for any relevant online safety webinars or industry newsletters to stay informed.
Taking advantage of any internal training programmes we offer, even if they're not directly safety-related (e.g., communication skills).

10How the AI economy is changing work like this

Before we ask anything of you, here's what we can already say about AI and work of this kind:

The new skill this role is being asked for: Digital Safety Tool Proficiency

Paper-based systems are quickly becoming a thing of the past. More and more of our safety processes, from inspections to incident reporting, are moving onto digital platforms and mobile apps. Being comfortable and efficient with these tools will be non-negotiable.

We'll only ever tell you what we can actually back up. No hype, no scare tactics.

The rising capability

Zavmo analysis

What's rising in its place

This is where the work is heading, and the higher pay with it. Get fluent here and the shift stops being a threat and starts being your edge.

Digital Safety Tool Proficiency

Paper-based systems are quickly becoming a thing of the past. More and more of our safety processes, from inspections to incident reporting, are moving onto digital platforms and mobile apps. Being comfortable and efficient with these tools will be non-negotiable.

Navigating EHS management software dashboards
Using mobile apps for inspections and hazard repor
Understanding basic data input validation in digit
Troubleshooting minor tech issues with safety soft
Using digital tools for real-time communication du

Basic Safety Data Literacy

We're collecting more and more data, but data is useless if we can't understand it. You'll need to move beyond just entering data to being able to look at a simple report and understand what it's telling you about trends or areas for improvement.

Understanding what 'leading' vs 'lagging' indicato
Interpreting simple charts and graphs of incident
Recognising basic data anomalies or errors
Understanding the importance of consistent data en
Relating data points back to real-world operationa

What you’ll use

Skills this role draws on

Technical

Incident Data Gathering
Basic Hazard Identification
Hierarchy of Controls Awareness
Emergency Response Procedure Following

The pathway

How you actually get there, here

How you become one varies far more by country than what one does. This is the UK route. Most people take one of these ways in; the right one depends on where you're starting from.

1
School Leaver / College Graduate
0-1 year in role
Skills to master
- Following instructions, basic hazard identification, accurate data entry, effective communication with frontline staff.
You're ready to move on when
- Consistently completes all assigned tasks on time and accurately.
- Asks thoughtful questions and demonstrates a keen interest in learning.
- Can clearly explain basic safety procedures to others.
- Identifies and reports hazards proactively, without prompting.
2
Operations Assistant / Production Operative (Internal Move)
0-1 year in role
Skills to master
- Translating operational experience into safety insights, understanding the 'why' behind rules, effectively communicating with former peers.
You're ready to move on when
- Has a deep understanding of operational processes and associated risks.
- Can identify practical safety solutions that work within production constraints.
- Is seen as a trusted voice by their former colleagues on safety matters.
- Shows initiative in suggesting safety improvements based on their operational background.
3
Apprenticeship Programme
1-2 years (combining study and work)
Skills to master
- Applying theoretical safety knowledge to practical workplace scenarios, building a portfolio of safety projects, developing professional communication skills.
You're ready to move on when
- Successfully completes all academic and practical requirements of the apprenticeship.
- Demonstrates a clear understanding of safety legislation and its application.
- Actively contributes to safety initiatives and projects.
- Receives positive feedback from both workplace mentor and academic tutors.

11Where this role leads

The long view:Your journey starts here. With dedication, a willingness to learn, and a genuine passion for keeping people safe, you can build a truly impactful and rewarding career in Operations Safety with us.

Pay & demand

Pay and demand for this role will appear here, each figure traced to a named authoritative source (e.g. the ONS Annual Survey of Hours and Earnings, under the Open Government Licence). We don’t show numbers we can’t attribute.

The ten Future Fluencies

Zavmo analysis

The credential is what you can do today. These are what keep you valuable.

A qualification proves you can do the job as it's defined today. These ten are what decide whether you're still the obvious person for it in five years. They're the capabilities employers are now writing into senior roles faster than people are learning them. Zavmo weaves them through whatever you study, so you come out with both: the credential and the fluency.

The highlighted ones are the Fluencies your role leans on hardest, from how Safety Assistant is actually changing. In about two minutes, the free confidence check asks where you stand on each of the ten. That's the whole check, and it's what makes the plan yours rather than generic.

12The team that's yours

No two people are taught the same way. This is one-to-one, not one-to-many.

Zavmo is a hyper-personalised AI learning platform. Twelve virtual tutors, each with a different way of teaching, and one orchestration agent that picks the right one for the moment. So every single lesson is shaped around you, your role, and the way you learn. Not a course everyone sits through. A conversation built for you, and no one else.

…and nine more, matched to you after your first chat. Meet all twelve

Start free and meet yours

13What it feels like

A conversation, not a course

Because your tutor knows your role, your projects and your last session, learning sounds like this. And it's different for every single person:

Manage health and safety in own area of responsibilityLevel 3

Applied to your work in Safety Assistant

By completing this unit, learners will understand health and safety legislation, manage risks, review and communicate policy, and monitor health and safety within their area of responsibility.

How the thinking builds

Remember
Understand
Apply
Analyse
Evaluate
Create

An illustration of a Zavmo lesson, built from this role’s own route. The unit, its objective and every criterion above are the awarding body’s own words, not an example.

One to one, not one to many

No two people run this the same way

A course is written once and handed to everyone. This is assembled around you, and keeps changing as it learns you. Five things it reads, and what each one changes.

Your actual work Every lesson is taught against a live piece of your own work, not a worked example from a textbook.
What you already know The first conversation finds your starting point, so you skip what you can already do and spend the time on what you cannot.
The conditions you learn under Not a learning-styles quiz. The evidence does not support those. The dimensions the research does back, read once and used to shape the plan.
How far you got last time It picks up mid-thought. The tutor knows what you said, what you struggled with, and what it asked you to try.
Which tutor suits the moment Twelve of them, each for a different kind of thinking. The one who walks you through a first idea is not the one who stress-tests it.

See how you learn, free. Eight questions, no sign-up. A directional taster; the diagnostic inside Zavmo goes deeper and keeps adapting.

DemonstrateIllustration

Evidenced on your work in Safety Assistant

You do not finish by watching something. You finish by showing it on the work you already do, against the measures this job is judged on.

On-time Safety Inspection CompletionMaking sure your assigned routine safety checks (like fire extinguisher logs or first aid kit inventories) are done when they're supposed to be.If you're given 10 weekly checks, you'll need to complete at least 9 or 10 of them by Friday afternoon. Missing one or two might happen occasionally, but it shouldn't be a regular thing.98%+ of assigned inspections completed on schedule
Incident & Near-Miss Data Entry AccuracyHow accurately you log details of first aid incidents and near-miss reports into our EHS system.If a supervisor hands you a near-miss report on Tuesday morning, you'll need to get all the details correctly entered into the system by Wednesday morning, without any typos or missing fields.100% accuracy for all assigned data entries within 24 hours of receiving the report
Corrective Action Follow-Up RateTracking how quickly and effectively you follow up on minor corrective actions assigned to you from inspections.If you find a faulty ladder during an inspection and are assigned to get it replaced, you'll need to make sure that's sorted, or at least in progress, within that timeframe. We're looking for you to chase things up, not just log them.Reduce outstanding assigned corrective actions by 50% within 30 days

These are this job's own measures, with its own targets. Nothing is marked evidenced, because nobody has started this yet. Yours would fill in from the work you bring.

Your passport

This isn't a certificate you file away. It's a passport to the life you're designing.

Every credit you earn and every fluency you build adds up: evidence where it counts, carried with you. Zavmo keeps the map: where you are, where you're heading, and the next step, at your pace, around your life. From Safety Assistant to Safety Coordinator (Level 2), and whatever you decide comes after.

Level 2 · in progressAI Fluency→ Safety Coordinator (Level 2)→ your design

Where this takes you

Your journey starts here. With dedication, a willingness to learn, and a genuine passion for keeping people safe, you can build a truly impactful and rewarding career in Operations Safety with us.

See Your Progress GrowIllustration

Safety Assistant

Incident Data Gathering
Basic Hazard Identification
Hierarchy of Controls Awareness
Emergency Response Procedure Following

This is your Mind Palace on learn.zavmo.ai. Every skill above comes from this role's own record, not an example borrowed from another job. A node lights up when you evidence it, and what you build stays yours between jobs. That is the part a course cannot do.

14The detail, folded away

Everything else the record holds

The career branches in full, how AI is already showing up in the day-to-day, and the questions people ask about this job. Here when you want them, out of the way while you decide.

Where it leads next, rung by rung

Where it leads

The career path, and where it branches

Safety Assistant is a start, not a ceiling. Each step below asks for new skills and hands back more autonomy.

Safety Coordinator (Level 2)
2-3 years after starting as Safety Assistant
You'll move from supporting tasks to owning specific safety processes and programmes. You'll lead basic incident investigations and start to facilitate safety committee meetings.
- Leading basic incident investigations and root cause analysis (5 Whys)
- Managing specific safety programmes (e.g., PPE, Hazard Communication)
- Developing and delivering short safety briefings (toolbox talks)
- Configuring basic reports and dashboards in EHS software

Working with AI on the job

Working with AI

Where AI is starting to help

Let's be real, a lot of safety work involves repetition and data. Imagine having a smart assistant to handle the tedious bits, freeing you up to focus on what actually matters: being out on the floor, spotting hazards, and talking to our teams. That's what AI can do for you here.

We're not talking about robots replacing you, but about smart tools that make your day-to-day work smoother and more efficient. Think of AI as your personal admin support, helping you get through the paperwork faster so you can spend more time preventing incidents, not just documenting them.

Automated Checklist Digitisation

Use AI-powered optical character recognition (OCR) to automatically scan, digitise, and categorise handwritten inspection checklists or basic hazard observation forms. This means less time manually typing things up and more time for actual safety checks.

Rapid Regulatory Research

Got a question about a specific health and safety regulation? Use an AI tool to instantly summarise changes to OSHA or HSE standards, or find best-practice handling procedures for a newly introduced chemical. You'll get citations and key takeaways in seconds, not hours of searching.

Intelligent Safety Communication Drafts

Need to draft a quick 'Toolbox Talk' or a safety alert based on a recent near-miss? AI can help you generate initial drafts based on your input, ensuring your communications are clear, concise, and relevant to the latest findings. It's a great starting point, saving you time on content creation.

Basic Data Analysis & Reporting

While you won't be building complex models, AI can help you quickly summarise trends from your incident logs. For example, it could highlight that 'slips, trips, and falls' are the most common near-misses this month, helping you and your manager focus prevention efforts.

Common questions

How do you become a Safety Assistant?

Common routes in include School Leaver / College Graduate (0-1 year in role), Operations Assistant / Production Operative (Internal Move) (0-1 year in role) and Apprenticeship Programme (1-2 years (combining study and work)). Times vary with prior experience.

Where can a Safety Assistant progress to?

This role can lead on to Safety Coordinator (Level 2) (2-3 years after starting as Safety Assistant), depending on the skills you build.

What level is a Safety Assistant in the UK?

This role aligns to RQF Level 2 on the UK framework, a guide to the depth of qualification it maps to, not a hard entry bar.

What new skills matter most for a Safety Assistant?

Increasingly, Digital Safety Tool Proficiency and Basic Safety Data Literacy. These are the areas where the higher-paid, future-proof work is heading.

The honest bit

You’ve started things before

Most of them were built for a room full of people who aren’t you. A cohort moves on whether or not your week allowed it, and by the third week the thing you’re behind on becomes the reason you stop opening it.

There’s no cohort here, and no timetable to fall behind. Before anything starts, Zavmo asks when you’re sharpest and how long you can realistically sit down for, then builds the sessions around those answers. A bad fortnight changes your pace. It doesn’t put you behind.

And you only pay once you start learning. Searching and planning are free, and you can cancel any time — so the cost of finding out is an afternoon, not a year.

What it costs

Less than one coaching session. Every month.

A single career-coaching hour costs more than a month of this, and it ends when the hour does. Zavmo doesn't. It's £70 a month, about £2.30 a day, for a companion that knows a Safety Assistant, works on the job you actually do, and keeps going at your pace rather than a timetable's.

Searching and planning stay free. You only pay when you start learning.
Your credits are yours. Regulated, and they don't vanish when a subscription ends.
Cancel any time and billing stops. No notice period, no minimum term.

Your path, personalised

You have the map. Walking it is the part we do together.

This route runs to 10 national skill standards. That is a real journey.

Zavmo shapes a learning experience as unique as you are. It fits how you learn, your pace and the work you already do. Every step stays benchmarked to recognised national standards. That’s the plan for becoming a Safety Assistant: personal to you, and it still counts. The first steps are free.

Independent research finds well-designed intelligent tutoring performs nearly as well as one-to-one human tutoring: VanLehn (2011), Educational Psychologist.

A private tutor in the UK averages £35–40 an hour . Zavmo is £70/month.

A Zavmo curriculum screen: a three-month plan of nine units, ninety credits, each one an Ofqual-regulated unit the learner can tick or untick before starting. — A real plan on learn.zavmo.ai: Ofqual-regulated units, credits, and a three-month run at your own pace.

Start free No commitment. See your first steps free.

15Where to go from here

Other roles at Level 2

Same depth of qualification, different job. Useful if the work appeals but this particular role does not.

Other roles in Operations

Stay in the field you know and move sideways rather than up.

If you leave this industry

The skills you'll gain here are highly transferable across a huge range of industries that have operational sites – manufacturing, logistics, construction, utilities, and even large retail. Safety is fundamental everywhere, so your career options will be broad.

Not sure this is the right direction?

Work out what you actually want from work first, then come back and see which roles fit it. Takes about ten minutes.

You're not behind. You're right on time. The shift is only just beginning. Your role won't look the same in two years. Be the one who leads the change, not the one it happens to. Build my plan, free Here's the first ten minutes: a 2-minute confidence check → your personalised roadmap → meet the tutors matched to you. No card, cancel any time. No card. Build your plan, see your roadmap and meet the twelve tutors matched to you. All free. When you're ready to start learning, it's £70 a month, billed monthly. Cancel any time and billing stops.

Safety Assistant

What's rising in its place

Digital Safety Tool Proficiency

Basic Safety Data Literacy

Skills this role draws on

Technical

How you actually get there, here

School Leaver / College Graduate

Operations Assistant / Production Operative (Internal Move)

Apprenticeship Programme

The credential is what you can do today. These are what keep you valuable.

Roles this leads to

No two people are taught the same way. This is one-to-one, not one-to-many.

A conversation, not a course

No two people run this the same way

This isn't a certificate you file away. It's a passport to the life you're designing.

Your journey starts here. With dedication, a willingness to learn, and a genuine passion for keeping people safe, you can build a truly impactful and rewarding career in Operations Safety with us.

Everything else the record holds

The career path, and where it branches

Safety Coordinator (Level 2)

Where AI is starting to help

Automated Checklist Digitisation

Rapid Regulatory Research

Intelligent Safety Communication Drafts

Basic Data Analysis & Reporting

Common questions

You’ve started things before

Less than one coaching session. Every month.

You have the map. Walking it is the part we do together.