UK

United Kingdom · Property and facilities · Principal/Manager (12-16 years)

Regional Building Systems Manager

Here is the whole job, in plain words. What it is, what you decide, how you're judged, how people get here and where they go next. Then the part no course gives you: twelve AI tutors who learn your work.

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  • Experience bandPrincipal/Manager (12-16 years)
  • Direct reports10-25 reports
  • Reports toDirector of Building Engineering
  • UK framework levelUsually a manager, or the deepest specialist in a team

Also advertised as Portfolio Facilities Engineering Manager · Head of Building Performance (Regional) · Senior Facilities Engineering Manager · Building Systems Operations Lead

Built on 43,079 real UK job descriptions we analysed · grounded in what real qualifications cover

Two short quizzes about you

1From this job to a course

The qualifications matched to this job

IWFM Level 5 Certificate in Facilities Management Institute of Workplace and Facilities Management · Level 5 · covers 3 of 10 standards
IWFM Level 5 Award in Facilities Management Institute of Workplace and Facilities Management · Level 5 · covers 3 of 10 standards
IWFM Level 5 Diploma in Facilities Management Institute of Workplace and Facilities Management · Level 5 · covers 2 of 10 standards
GQA Level 6 NVQ Diploma in Construction Site Management (Construction) GQA Qualifications Limited · Level 6 · covers 1 of 10 standards
IWFM Level 4 Diploma in Facilities Management Practice Institute of Workplace and Facilities Management · Level 4 · covers 2 of 10 standards
IWFM Level 4 Certificate in Facilities Management Institute of Workplace and Facilities Management · Level 4 · covers 2 of 10 standards

Matched from the standards this job is measured against: a suggestion, not an official ruling.

The units you would start with

Managing health and safety in facilities management IWFM Level 5 Certificate in Facilities Management
Controlling project progress against agreed quality standards in the workplace GQA Level 6 NVQ Diploma in Construction Site Management (Construction)
Oversee works and maintenance facilities IWFM Level 4 Diploma in Facilities Management Practice
Managing health and safety in own area of facilities management IWFM Level 4 Certificate in Facilities Management

The future skills this job leans on

AI Fluency working with AI as a thinking partner
Data Fluency turning numbers into a decision
Frontier Fluency the next wave, beyond mainstream AI
Change Fluency taking people through change
Your Plan Illustration

Built for Regional Building Systems Manager

4 units that map to this job, from the qualifications that cover it.

  1. Managing health and safety in facilities management Institute of Workplace and Facilities Management · covers 3 of 10 standards Level 5
  2. Controlling project progress against agreed quality standards in the workplace GQA Qualifications Limited · covers 1 of 10 standards Level 6
  3. Oversee works and maintenance facilities Institute of Workplace and Facilities Management · covers 2 of 10 standards Level 4
  4. Managing health and safety in own area of facilities management Institute of Workplace and Facilities Management · covers 2 of 10 standards Level 4
These are the real units behind this job, in the order they rank for it. Nothing here is marked done, because this plan has not been started by anyone yet. Yours would fill in as you go.

2AI and this work

Will AI change your work as a Regional Building Systems Manager?

Nobody can say exactly how. Here is what this job is being asked for next, and where to start.

The new skills this role is being asked for

  • Data Storytelling for Executive Decision-Making
  • Change Leadership & Digital Transformation
Why each one is rising

The future skills this job leans on

We'll only ever tell you what we can actually back up. No hype, no scare tactics.

What happens when you start

Next, a free account. We build your Regional Building Systems Manager plan as you set up, starting with the free Data Fluency module. No card.

Your first Future Fluency module is free. After that, your AI tutor is £70 a month.

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Keep this read. One email with what AI is changing in this job, the new skills it asks for and where to start free. Nothing else follows unless you confirm your address.

3What this role really is

A Regional Building Systems Manager oversees how buildings run across a whole region, covering maintenance, efficiency and safety. The work involves setting standards, building teams, and making decisions that keep a group of properties working as they should.

4What you'd actually use

The tools this job runs on, and how well you'd need to know each one.

Building Automation System (BAS/BMS) - Strategic Strategic/Architect

Leading platform selection and standardisation across your regional portfolio. Developing enterprise integration strategies (e.g., API links to analytics platforms) and managing key vendor relationships at a strategic level. You'll be reviewing high-level performance dashboards, not adjusting individual setpoints.

CMMS/IWMS (IBM Maximo, ServiceChannel, Planon) Strategic

Owning the entire CMMS/IWMS platform for your region. Developing asset management strategy, analysing portfolio-wide maintenance KPIs, and using data to justify capital replacement vs. repair. You'll be configuring system rules, not just logging work orders.

Energy Management & Analytics (Siemens Navigator, Schneider Power Monitoring Expert) Strategic

Developing the enterprise energy and sustainability strategy for your region. Selecting and deploying portfolio-wide analytics platforms and reporting progress on ESG goals to the executive team. You're looking at trends and strategic opportunities, not just individual meter readings.

Project Management Software (Procore, Autodesk Construction Cloud) Strategic

Managing a portfolio of capital projects across your region. Using the platform for resource allocation, portfolio-level financial forecasting, and reporting to capital planning committees. You're overseeing the project managers, not updating individual tasks.

CAD/BIM Viewers (Autodesk AutoCAD, Revit, Bluebeam Revu) Strategic

Setting standards for digital twin creation and as-built documentation for all new projects in your region. Ensuring that project deliverables include usable, accurate models for ongoing operations and maintenance. You'll be reviewing, not creating, these models.

Advanced Excel / Power Query Strategic

Building complex portfolio-level financial models for capital planning, lifecycle cost analysis, and budget forecasting. You'll likely use Power Query to automate data ingestion from multiple disparate sources (utility bills, CMMS exports) to create your strategic dashboards and reports.

5What you get to decide, and how that grows

Power in a job isn't your title. It's what you're allowed to decide. Here's how it grows as you move up.

The choiceComing in Where you are nowThe step above
Operational Budget Allocation No authority. Follows budget set by manager. Manages site-specific operational budget up to £50K, with manager approval for exceptions. Manages workstream budget up to £250K, with director consultation for significant deviations.
Capital Project Approval Identifies needs, escalates to manager. Proposes small capital projects (<£20K), requires manager approval. Develops business cases for projects up to £100K, recommends to leadership for approval.
Team Hiring & Performance No direct reports. Provides informal feedback to junior staff. Mentors 0-2 junior staff, provides input on performance reviews.
Vendor & Contractor Selection Works with pre-approved vendors. Suggests local contractors for routine work, manager approves. Evaluates and recommends vendors for specific projects up to £50K.

6How you'll be judged

The scoreboard, and what is not on it. The hard targets, how often each is actually looked at, and the quiet signals that never reach a dashboard.

Portfolio-Wide Utility Spend Reduction
Reducing the overall energy and water consumption across your managed properties.
Target · Achieve a 3-5% year-over-year reduction in utility spend, adjusted for occupancy and weather.

Your region's Q3 utility bills are £1.2M, down from £1.26M in Q3 last year, representing a 4.7% saving after normalisation.

Preventive Maintenance (PM) Compliance Rate
Ensuring all scheduled preventive maintenance tasks are completed on time across the portfolio.
Target · Maintain a minimum of 95% PM completion rate for critical systems (e.g., chillers, boilers, fire alarms).

Out of 500 critical PM tasks scheduled for the month, 480 were completed, giving you a 96% compliance rate.

Capital Project Portfolio ROI/Payback
The financial return or payback period on capital projects initiated and delivered within your region.
Target · Deliver capital projects with an average ROI of 15% or a payback period of less than 7 years.

A £500K boiler replacement project delivers £80K in annual energy savings, resulting in a 6.25-year payback, meeting the target.

Deferred Maintenance Backlog Reduction
Actively reducing the list of identified maintenance tasks that have been postponed due to budget or resource constraints.
Target · Reduce the total value of the deferred maintenance backlog by 10-15% annually.

Starting the year with a £2M deferred maintenance backlog, you reduce it to £1.7M by year-end, a 15% reduction.

Team Development & Retention
Building and nurturing a skilled, motivated team, and ensuring knowledge transfer.
  • You'll see low team turnover, high engagement scores in internal surveys, and clear evidence of career progression for your direct reports. Your team members will be actively mentoring others, and new hires will get up to speed quickly because of robust training programmes you've put in place.
Standardisation & Best Practice Adoption
Successfully implementing consistent operational procedures and technical standards across your regional portfolio.
  • Audits will show consistent application of safety protocols, PM schedules, and system configurations across different sites. Your teams will be sharing lessons learned, and you'll have clear, documented standards for common tasks and system setups. New initiatives (like a new CMMS module) will be rolled out smoothly and adopted quickly.
Strategic Vendor Relationship Management
Developing strong, mutually beneficial relationships with key service providers and suppliers.
  • You'll negotiate favourable contracts, resolve disputes quickly, and see vendors consistently meet their SLAs. They'll also be proactively bringing you new solutions and ideas, showing they see you as a trusted partner, not just a client.
Cross-Functional Influence & Collaboration
Effectively working with other departments (e.g., property management, finance) to achieve shared goals.
  • You'll be regularly consulted on major property decisions, and your input will be genuinely valued in budget planning and project prioritisation. Other departments will proactively reach out to you for advice, and you'll see fewer 'us vs. them' situations because you've built those bridges.

7Would you like it

Both sides. What people enjoy, and what grinds them down.

What people enjoy
Building and Leading High-Performing Teams

You'll spend a good chunk of your week coaching your managers, helping them solve their team's challenges, and celebrating their successes. You'll get a real buzz from seeing a junior specialist you hired years ago now leading a complex project or managing their own team.

You successfully mentor a Building Systems Specialist into a Building Systems Manager role, seeing them confidently take on new leadership responsibilities and drive improvements at their sites.

Driving Efficiency and Sustainability at Scale

You're constantly looking at portfolio-wide data, identifying opportunities to reduce energy consumption, optimise maintenance schedules, or implement new, greener technologies. The idea of making a tangible, positive environmental and financial impact across many buildings really excites you.

You implement a new, standardised control strategy across 10 buildings, leading to a measurable 7% reduction in HVAC energy use across the entire regional portfolio.

Solving Complex, Multi-Site Operational Challenges

You thrive on the big, gnarly problems – like figuring out why a specific type of equipment is failing prematurely across multiple sites, or designing a new capital replacement strategy that balances short-term cost with long-term reliability. You enjoy the strategic puzzle of optimising a whole region.

You lead an investigation into recurring pump failures across several buildings, identifying a common design flaw, and then develop and implement a portfolio-wide retrofit solution that eliminates the problem.

What frustrates people
  • Inheriting a portfolio with wildly inconsistent standards, documentation, and maintenance practices across different sites.
  • The constant, draining battle for capital budget to address critical deferred maintenance, especially when it's competing with more 'glamorous' projects.
  • Dealing with vendor lock-in or poor service from incumbent contractors who are difficult to replace due to long-standing relationships or complex contracts.
  • Spending significant time mediating disagreements or performance issues within your team, rather than focusing purely on technical challenges.
  • The political challenges of implementing portfolio-wide changes that might be met with resistance from individual property managers or site teams.
  • Getting blamed for high operational costs or system failures that are ultimately due to past underinvestment or poor design choices you inherited.
What this role does not give you
  • A purely technical, hands-on engineering role where you're constantly in the plant room.
  • A static, predictable environment; you'll have plenty of urgent issues and shifting priorities.
  • Complete autonomy without needing to justify decisions or secure buy-in from multiple stakeholders.
  • A role where you can avoid difficult conversations about performance, budgets, or strategic direction.

8Who you work with

This role directly impacts the operational efficiency, safety, sustainability, and overall asset value of our regional property portfolio. You're making decisions that affect millions in operational expenditure and capital investment, directly influencing tenant satisfaction and our company's reputation. Get it right, and you’ll see significant cost savings and happier occupants. Get it wrong, and you're looking at increased costs, system failures, and potential reputational damage.

Inside the business
  • Property Management Leadership (Regional)
  • Finance Department (Budget & Capital Planning)
  • Regional Operations Teams
  • Health & Safety Compliance Officer
  • Sustainability & ESG Team
  • Leasing & Tenant Relations
Outside the business
  • Key Vendors & Service Providers (e.g., BAS integrators, chiller maintenance)
  • Utility Companies
  • Regulatory Bodies (e.g., HSE, local councils)
  • Consulting Engineers & Architects
  • Major Tenants/Occupiers

9What you need before you start

Not a wish list. The things you would be expected to already have.

  • Proven experience managing a team of building systems or facilities engineers/specialists, ideally across multiple sites.
  • A strong track record of successfully delivering complex capital projects related to building systems (e.g., HVAC upgrades, BAS retrofits).
  • Demonstrable experience in managing significant operational and capital budgets (£500K+).
  • Expert-level understanding of commercial HVAC, electrical, and building automation systems, including their design, operation, and maintenance.
  • Experience with strategic vendor management and contract negotiation.
  • A deep understanding of health and safety regulations pertinent to facilities management in the UK.

10What to practise next

Where the job is going, and what to do about it starting this week.

AI-Driven Portfolio Optimisation Strategy

AI is moving beyond individual asset monitoring to providing holistic insights across entire portfolios. You'll need to understand how to leverage these tools to make strategic decisions about capital allocation, maintenance scheduling, and energy management across dozens of buildings.

Machine Learning for Anomaly Detection · Predictive Analytics for Asset Lifecycle · Digital Twin Integration · Ethical AI in Facilities Management

  • This quarter: Attend a webinar or conference on AI in facilities management.
  • Next quarter: Lead a small-scale AI pilot project within your region, focusing on a specific problem (e.g., HVAC optimisation).
  • Month 3-6: Work with vendors to understand the capabilities and limitations of their AI-powered platforms.
  • Ongoing: Read industry publications and whitepapers on AI trends relevant to real estate.

Quick win: Start by using AI-powered tools for basic data summarisation and report drafting to free up your time for more strategic thinking.

Cybersecurity for OT/IoT Systems

As building systems become more connected, they become more vulnerable to cyber threats. A breach in your BAS or IoT network could have catastrophic consequences. You'll need to understand the risks and direct your teams to implement robust security measures across your portfolio.

Operational Technology (OT) vs. IT Security · Network Segmentation & Firewalls · Vulnerability Management · Incident Response Planning

  • This month: Review your current portfolio's cybersecurity protocols with your IT department.
  • Next quarter: Attend a course or seminar on OT cybersecurity for facilities professionals.
  • Month 3-6: Develop a regional cybersecurity roadmap for your building systems, prioritising key vulnerabilities.
  • Ongoing: Stay updated on the latest cybersecurity threats and best practices in the industry.

Quick win: Ensure all BAS and IoT devices have strong, unique passwords and multi-factor authentication where available.

11Staying current once you are in

What people here do to keep up
  • Regularly attend industry conferences and trade shows (e.g., Facilities Show, Futurebuild) to stay abreast of new technologies and best practices.
  • Participate in professional organisations (e.g., CIBSE, IWFM) to network and share knowledge with peers.
  • Undertake continuous professional development (CPD) in areas like advanced building analytics, cybersecurity for OT, or sustainable building practices.
  • Seek out mentorship opportunities from senior leaders within or outside the organisation.

12The rising capability

The rising capability

Zavmo analysis

What's rising in its place

This is where the work is heading, and the higher pay with it. Get fluent here and the shift stops being a threat and starts being your edge.

Data Storytelling for Executive Decision-Making

With more data from smart buildings and AI analytics, the challenge isn't collecting it, but making sense of it and presenting it in a way that drives action from senior leadership. They don't want spreadsheets; they want clear, concise stories that highlight opportunities and risks.

  • Narrative Structure
  • Visualisation Best Practices
  • Audience-Centric Communication
  • Impact Quantification

Change Leadership & Digital Transformation

Implementing new technologies like advanced BAS, AI analytics, or digital twins across a regional portfolio isn't just a technical challenge—it's a people challenge. You'll need to lead your teams and other stakeholders through significant operational shifts, overcoming resistance and ensuring adoption.

  • Kotter's 8-Step Change Model
  • Stakeholder Mapping & Engagement
  • Communication Strategies for Change
  • Training & Adoption Programmes

13What you’ll use

What you’ll use

Skills this role draws on

Technical

  • HVAC Systems Design & Optimisation (Strategic)
  • Building Automation Control Logic (Architectural)
  • Preventive & Predictive Maintenance (PM/PdM) Strategy
  • Energy Auditing & Management (Portfolio-level)
  • Capital Project Planning & Lifecycle Cost Analysis (Portfolio)
  • Commissioning & Retro-Commissioning (Cx/RCx) Oversight

14The pathway

The pathway

How you actually get there, here

How you become one varies far more by country than what one does. This is the UK route. Most people take one of these ways in; the right one depends on where you're starting from.

  1. 1

    Lead Building Systems Manager (L4)

    3-5 years as an L4

    Skills to master

    • Mastering the management of a single, complex facility or a small cluster of buildings. Developing strong project management skills and informal team leadership. Proving your ability to manage significant site-level budgets and influence local stakeholders.

    You're ready to move on when

    • Consistently achieving operational and energy efficiency targets for your assigned facility.
    • Successfully delivering several complex capital projects on time and within budget.
    • Demonstrating strong mentorship and development of junior team members.
    • Proactively identifying and implementing site-level improvements without constant supervision.
  2. 2

    Manager from a Smaller Portfolio/Company

    5-8 years in a similar managerial role

    Skills to master

    • Adapting to our company's specific systems and culture. Demonstrating the ability to scale your management approach to a larger, more complex regional portfolio. Building relationships with new internal and external stakeholders.

    You're ready to move on when

    • A proven track record of managing a multi-site portfolio, even if smaller in scale.
    • Experience with strategic planning and budget ownership at a managerial level.
    • Strong references from previous roles highlighting leadership and operational excellence.
    • A clear understanding of the challenges and opportunities in a larger, more structured organisation.
  3. 3

    Consulting Engineer (Facilities Focus)

    Transition after 10-15 years in consulting

    Skills to master

    • Shifting from project-based consulting to ongoing operational management. Developing internal team leadership and performance management skills. Adapting to an owner-operator mindset, focusing on long-term asset value and operational efficiency rather than just project delivery.

    You're ready to move on when

    • Extensive experience advising clients on building systems optimisation, energy management, and capital planning.
    • A strong network within the facilities management industry.
    • Demonstrated ability to translate technical recommendations into actionable operational strategies.
    • A clear desire to move into a hands-on operational leadership role within a single organisation.

15Where this role leads

The long view: This role can lead to senior positions such as VP of Engineering & Property Operations or Chief Real Estate & Facilities Officer, shaping how a whole organisation manages its buildings.

The ten Future Fluencies

Zavmo analysis

The credential is what you can do today. These are what keep you valuable.

A qualification proves you can do the job as it's defined today. These ten are what decide whether you're still the obvious person for it in five years. They're the capabilities employers are now writing into senior roles faster than people are learning them. Zavmo weaves them through whatever you study, so you come out with both: the credential and the fluency.

The highlighted ones are the Fluencies your role leans on hardest, from how Regional Building Systems Manager is actually changing.

Where it leads

Roles this leads to

How you would learn this

One to one, on the work you already do

A tutor sets the task against your own job and marks the reasoning, at your pace. There is no cohort to fall behind.

A lesson from Managing health and safety in facilities management, worked against Regional Building Systems Manager.

Managing health and safety in facilities management Level 5

Applied to your work in Regional Building Systems Manager

This unit aims to provide learners with a comprehensive understanding of health and safety management within facilities management, including the relevant legislative framework. Learners will be able to develop, monitor, and review health and safety policies and procedures, investigate and report incidents, and promote a positive organisational culture of health and safety.

How the thinking builds
  1. 1 Remember
  2. 2 Understand
  3. 3 Apply
  4. 4 Analyse
  5. 5 Evaluate
  6. 6 Create
An illustration of a Zavmo lesson, built from this role’s own route. The unit, its objective and every criterion above are the awarding body’s own words, not an example.

It is £70 a month, billed monthly. Your free first module is Future Fluency, and you can cancel any time.

See Your Progress Grow Illustration
Regional Building Systems Manager
  • HVAC Systems Design & Optimisation (Strategic)
  • Building Automation Control Logic (Architectural)
  • Preventive & Predictive Maintenance (PM/PdM) Strategy
  • Energy Auditing & Management (Portfolio-level)
  • Capital Project Planning & Lifecycle Cost Analysis (Portfolio)
  • Commissioning & Retro-Commissioning (Cx/RCx) Oversight
This is your Mind Palace on learn.zavmo.ai. Every skill above comes from this role's own record, not an example borrowed from another job. A node lights up when you evidence it, and what you build stays yours between jobs. That is the part a course cannot do.

16The detail, folded away

Everything else the record holds

The career branches in full, how AI is already showing up in the day-to-day, and the questions people ask about this job. Here when you want them, out of the way while you decide.

Where it leads next, rung by rung

Where it leads

The career path, and where it branches

Regional Building Systems Manager is a start, not a ceiling. Each step below asks for new skills and hands back more autonomy.

  1. Director of Building Engineering (L6)

    3-5 years in this role

    From managing a regional portfolio to shaping the entire business unit's strategy for engineering, maintenance, and sustainability.

    • Developing long-term asset management strategy for a major business unit.
    • Leading M&A due diligence and integration for building systems.
    • Driving large-scale technology adoption and digital transformation initiatives.
    • Managing relationships with key regulatory bodies and industry associations at a national level.
Working with AI on the job

Working with AI

Where AI is starting to help

Imagine having a super-smart assistant who crunches data, drafts reports, and spots issues across your entire building portfolio before you even pour your first coffee. That's the power of AI for a Regional Building Systems Manager.

At this level, your time is precious. You're juggling strategic planning, team leadership, budget oversight, and urgent operational issues across multiple sites. AI isn't here to replace your expertise; it's here to free you from the mundane, giving you back valuable hours to focus on what truly matters: making strategic decisions, developing your team, and driving portfolio-wide excellence. We're building an AI Productivity Hub specifically for Realestate Facilities Management professionals, and here's a sneak peek at how it can transform your day.

AI-Driven Portfolio Optimisation Insights

AI analyses vast datasets from your CMMS, BAS, and energy meters across all regional properties. It identifies underperforming assets, highlights maintenance inefficiencies, and recommends optimal control strategies or capital investments that will deliver the biggest bang for your buck across the entire portfolio. This isn't just about one building; it's about seeing the forest and the trees.

Automated Capital Project Justification & Drafting

Got a major chiller replacement or BAS upgrade project brewing? AI can pull historical performance data, research market costs for new equipment, find relevant grants or rebates, and even draft the initial business case narrative for your capital request. It'll help you build a watertight argument for that multi-million-pound investment, saving you days of research and writing.

Proactive Team Performance & Resource Allocation

AI can analyse work order completion rates, technician response times, and asset failure trends across your regional teams. It'll flag potential staffing shortages, identify training needs, or suggest reallocating resources to areas with higher demand or recurring issues, ensuring your teams are always deployed effectively and proactively.

Strategic Communication & Report Generation

Need to summarise a complex incident across multiple sites for the Director? Or draft a quarterly performance report for the executive team? AI can take raw data, incident logs, and team updates, then generate clear, concise, and professional reports or emails tailored to your audience. It helps you articulate your strategic vision and operational challenges without getting bogged down in drafting.

Common questions

Common questions

How do you become a Regional Building Systems Manager?

Common routes in include Lead Building Systems Manager (3-5 years as an L4), Manager from a Smaller Portfolio/Company (5-8 years in a similar managerial role) and Consulting Engineer (Facilities Focus) (Transition after 10-15 years in consulting). Times vary with prior experience.

Where can a Regional Building Systems Manager progress to?

This role can lead on to Director of Building Engineering (3-5 years in this role), depending on the skills you build.

What new skills matter most for a Regional Building Systems Manager?

Increasingly, Data Storytelling for Executive Decision-Making and Change Leadership & Digital Transformation. These are the skills our record of this role lists as growing.

Free tools

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17Where to go from here

Other roles at Level 5

Same depth of qualification, different job. Useful if the work appeals but this particular role does not.

 More jobs in property and facilities

Stay in the field you know and move sideways rather than up.
If you leave this industry

The skills involved, managing a portfolio of properties, leading teams, and understanding building systems, carry across sectors. They apply to other large property portfolios such as healthcare, education or retail, to consulting firms, or to companies developing smart building technology.

This role profile is © 2026 Growth Engineering Technologies Ltd. Built from UK occupational standards and regulated qualification data, and written for Zavmo.

You're not behind. You're right on time. The shift is only just beginning. Your role won't look the same in two years. Be the one who leads the change, not the one it happens to. Start my free Data Fluency module What happens next: a free account, then we build your plan as you set up. No card. Build your plan, see your roadmap and meet the twelve tutors matched to you. All free. When you're ready to start learning, it's £70 a month, billed monthly. Cancel any time and billing stops.