The scoreboard, honestly: the hard targets, how often each one is actually looked at,
and the quiet human signals that never make it onto a dashboard.
Work Order Entry Accuracy
How accurately you log all the details for each work order – things like the correct asset, the right problem code, and the priority level.
Target · >98% accuracyIf a tenant reports a broken boiler, you'll need to make sure the work order specifies 'Boiler - Main Building', problem code 'Heating/Hot Water Failure', and priority 'Urgent'. Missing a detail means a technician might go to the wrong place or not bring the right tools.
Average Time to Dispatch
The time it takes from receiving an urgent request to getting it dispatched to a technician.
Target · < 15 minutes for urgent requests, < 2 hours for routineWhen a 'no power' call comes in, the clock starts. You need to get that work order created and assigned to an electrician within 15 minutes. For a dripping tap, you've got a bit more breathing room, but we still want it moving quickly.
PM Schedule Adherence
Making sure scheduled preventive maintenance (PM) work orders are generated and assigned on time, ready for the technicians.
Target · 95% of scheduled PMs generated on timeIf the quarterly HVAC filter change is due on 1st March, you'll need to make sure that work order is in the system and assigned well before then, not on the day itself. This stops us missing crucial maintenance.
Tenant Communication Feedback
How well you communicate with tenants after they've reported an issue, especially if there's a delay or a specific update.
Target · 85% positive feedback on initial contact and follow-upA tenant calls about a leak. You take the details, log it, and then send a quick email saying, 'Thanks for your report, John the plumber is on his way and should be with you within the hour.' That clear, quick update makes a huge difference.
Following Procedures
Sticking to the established steps for logging work orders, dispatching, and handling emergencies. It's about doing things 'by the book' to ensure consistency and safety.
- Your supervisor won't need to correct your work order entries often. You'll consistently use the right codes and follow the escalation path. When an emergency hits, you'll naturally go through the checklist, not just react randomly. You'll be known for being reliable and predictable in your approach.
Learning & Adaptability
How quickly you pick up new systems, processes, or adapt when things don't go exactly to plan. This is an entry-level role, so we expect you to be a sponge!
- You'll ask thoughtful questions during training, not the same ones repeatedly. You'll quickly get comfortable with the CMMS. When a new type of issue pops up, you'll figure out where to find the right procedure or ask for help, rather than just guessing. You're open to feedback and use it to improve.
Technician Support
How effectively you support our maintenance technicians by providing clear information and quick responses to their queries.
- Technicians will tell your supervisor that your work orders are usually spot-on and easy to understand. They'll appreciate your quick responses when they call in for more details or need to update a job. You'll be seen as a helpful partner, not just someone who logs tickets.
Proactive Communication (Internal)
Sharing important updates or potential issues with your supervisor or other team members before they become bigger problems.
- You'll flag unusual patterns in work orders, like multiple reports from the same area, to your supervisor. If you notice a technician is running behind on their schedule, you'll mention it so we can re-prioritise, rather than waiting for a complaint. You're not just waiting to be told
- you're looking out for what's next.