United Kingdom · Events Experiential Marketing · Entry Level (0-2 years)

Event Logistics Coordinator

Here is the whole job, in plain words. What it is, a real day, what you decide, how you're judged, how people get here and where they go next. Then the part no course gives you: twelve AI tutors who learn your work.

  • Experience bandEntry Level (0-2 years)
  • Direct reportsNo direct reports
  • Reports toEvent Logistics Specialist or Senior Event Logistics Specialist
  • UK framework levelUsually someone starting out, or keeping a process running

Also advertised as Junior Event Logistics Assistant · Events Support Specialist · Logistics Administrator (Events) · Event Operations Trainee

Built on an analysis of 43,079 real UK job descriptions · grounded in qualifications employers recognise

Start with a free Future Fluency check, tuned to Event Logistics Coordinator

Ten quick questions, one per Future Fluency, asked against this role rather than a generic one. About five minutes, and no card.

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1What this role really is

This is where you start your journey in the fast-paced world of event logistics. You'll be the backbone, supporting our more experienced team members to make sure everything runs smoothly, from packing lists to on-site registration. Think of it as learning the ropes, getting your hands dirty, and seeing how all the tiny pieces fit together to create a brilliant event. You won't be leading the show, but you'll be essential to its success, learning from the ground up.

2What you'd actually use

The tools this job runs on, and how well you'd need to know each one.

Cvent (or similar Event Management Platform)Intermediate

Managing registration lists, pulling standard attendee reports, updating basic event website content, printing badges.

Asana / Monday.com / Smartsheet (Project & Resource Mgmt)Intermediate

Updating tasks, tracking personal deadlines, using pre-built templates for event checklists, commenting on project updates.

Tracking expenses against a budget, creating simple lists, basic data sorting and filtering for attendee lists or inventory.

Microsoft Outlook / Google Workspace (Email & Calendar)Advanced

Managing email communications with vendors and internal teams, scheduling meetings, managing your own calendar, setting reminders.

Slack / Microsoft Teams (Collaboration & Comms)Intermediate

Participating in team channels, sharing files, asking quick questions, using basic integrations for notifications.

3What you get to decide, and how that grows

Power in a job isn't your title. It's what you're allowed to decide. Here's how it grows as you move up.

The choiceComing inWhere you are nowThe step above
Vendor Selection (basic supplies)Research and provide options to manager for review; no independent selection.Select from pre-approved vendor list for routine items, escalate for new vendors.Negotiate and select vendors for specific workstreams up to £10K, consult on larger.
Budget Allocation (line item)Track expenses against a given budget; no authority to approve spend.Allocate within pre-approved line items up to £500; flag overspend to manager.Manage workstream budget up to £5K; reallocate within approved limits; escalate overspend.
Schedule Changes (minor task)Flag potential delays to manager immediately; no authority to adjust deadlines.Adjust minor task deadlines (e.g., internal document review) with manager's awareness.Approve minor schedule adjustments within a workstream that don't impact event date; consult on major shifts.
On-site Problem Solving (minor issue)Escalate all issues to manager or designated on-site lead; follow direct instructions.Solve routine, low-impact issues (e.g., missing pen, broken sign) using established protocols; inform manager.Resolve most on-site operational issues within your workstream; escalate critical or high-impact problems.

4How you'll be judged

The scoreboard, honestly: the hard targets, how often each one is actually looked at, and the quiet human signals that never make it onto a dashboard.

Task Completion Rate
Percentage of assigned logistical tasks completed by their given deadline.
Target · 95%+ on time

You're given 20 tasks for an upcoming event (e.g., order badges, confirm AV delivery, track sponsor kits). You complete 19 of them by the deadline. That's a 95% completion rate.

Expense Tracking Accuracy
Accuracy of recorded expenses against actual spend for specific line items you're managing.
Target · 98%+ accuracy

You're tracking £1,500 for catering supplies. Your records show £1,480 spent, and the actual invoices total £1,490. That's a £10 variance, which is well within our accuracy target.

Shipping & Inventory Accuracy
Error rate in packing lists, shipment tracking, and inventory reconciliation for event materials.
Target · Less than 2% discrepancy

You packed 10 boxes of swag. The inventory sheet says 500 pens, 200 notebooks. On arrival, everything matches, and nothing is missing or damaged. Perfect, zero discrepancy.

Attendee Feedback (Logistical Smoothness)
Average score from post-event surveys related to ease of registration, clarity of signage, and overall on-site logistical experience.
Target · Average score of 4.0/5.0

After a recent event, attendees rated 'ease of check-in' at 4.2/5.0 and 'clarity of signage' at 4.1/5.0. Your efforts directly contribute to these scores.

Proactive Problem Identification
Your ability to spot potential issues before they become full-blown problems and bring them to your manager's attention.
  • You flag a potential delay with a supplier before it impacts the schedule
  • you notice a discrepancy in a delivery manifest and raise it immediately
  • you ask clarifying questions about a task that seems unclear, preventing rework later.
Learning & Adaptability
Your willingness to learn new processes, tools, and adjust to changing event requirements or unexpected challenges.
  • You actively ask for feedback and apply it
  • you quickly pick up new software features
  • you remain calm and flexible when a last-minute change is introduced, adjusting your tasks without complaint.
Team Collaboration & Support
How well you work with and support your immediate team members, offering help when your own tasks are complete.
  • You offer to help a colleague with their packing when your own is done
  • you share useful information you've found with the team
  • you communicate clearly and respectfully in team channels and meetings.
Attention to Detail
The precision and accuracy you apply to all tasks, no matter how small, ensuring errors are minimised.
  • Your packing lists consistently match the contents of boxes
  • expense reports are submitted with all receipts attached and correctly categorised
  • attendee badges have no typos
  • you double-check venue access times against your schedule.

5Would you like it

The honest version. What people enjoy, and what grinds them down.

What people enjoy
Seeing Your Work Come to Life

You'll be directly involved in the physical setup and execution of events. This means seeing the banners you ordered go up, the registration desk you helped prepare in action, and the attendees enjoying an experience you contributed to.

Walking into the venue on event morning, seeing all the signage in place, and knowing you tracked every delivery and placement. That's a real buzz.

Learning by Doing

This role is a masterclass in event logistics. You'll be exposed to every aspect, from budgeting basics to on-site operations, getting practical experience that's invaluable for your career.

You'll be shadowing senior team members, asking questions, and getting hands-on with tasks like managing vendor deliveries, understanding a BEO, and helping with on-site setup. It's a constant learning curve.

Being Part of a Team

You'll be working closely with a supportive team, where everyone pulls together to make events happen. Your contributions, though entry-level, are genuinely valued.

During a busy event setup, you'll be part of a tight-knit crew, working together to solve problems, share a laugh, and celebrate when everything comes together.

What frustrates people
  • Chasing down colleagues or vendors for information that's already overdue.
  • Dealing with last-minute changes that completely upend your carefully planned schedule for a small task.
  • Feeling like you're constantly 'putting out fires' for things that could have been avoided with better planning (from others).
  • The physical exhaustion of long event days, often on your feet, followed by the need to immediately reconcile expenses.
  • The sheer volume of small, fiddly tasks that need perfect accuracy.
What this role does not give you
  • Significant creative control over event design or content.
  • High-level strategic decision-making (that comes later).
  • A predictable 9-to-5 schedule, especially around event times.
  • A quiet, desk-bound job – you'll be moving around a lot.

6Who you work with

This role directly supports the smooth execution of event logistics. Your accurate and timely completion of tasks means the event team can deliver a professional experience, avoid costly last-minute problems, and maintain a good reputation with attendees and partners. Essentially, you're building the foundation upon which successful events are run. Get it right, and the whole team benefits; get it wrong, and it can create headaches for everyone further up the chain.

Inside the business
  • Event Logistics Specialists
  • Senior Event Logistics Specialists
  • Event Managers
  • Marketing Team (for collateral delivery)
  • Finance Team (for expense tracking)
Outside the business
  • Shipping and Courier Services
  • Basic Event Vendors (e.g., printers, local suppliers)
  • Hotel/Venue Operations Teams (for basic requests)
  • Temporary Event Staff (on-site support)

7What you need before you start

Not a wish list. The things you would be expected to already have.

  • A genuine interest in the events industry and a desire to learn the practical side of event execution.
  • Strong organisational skills; you're naturally tidy and systematic in your approach to tasks.
  • Excellent attention to detail – you're the type who double-checks things without being asked.
  • Ability to follow instructions accurately and ask for clarification when needed.
  • A 'can-do' attitude and willingness to jump in and help wherever needed.
  • Basic proficiency with common office software (email, word processing, spreadsheets).

8What to practise next

Where the job is going, and what to do about it starting this week.

Intermediate Event Management Platform Use

As events become more complex and data-driven, you'll need to do more than just basic data entry. You'll be expected to pull more customised reports, manage simple email campaigns within the platform, and understand basic integrations.

Custom Report Generation · Basic Email Campaign Setup · Form Logic & Conditional Fields · Integration Awareness

  • This month: Explore all the reporting functions in Cvent (or our current platform). Try to build a new report for practice.
  • Next quarter: Ask your manager to show you how they set up a basic email campaign within the platform. Try to replicate it in a test environment.
  • Month 3-6: Take an online tutorial or certification course offered by the platform provider to deepen your knowledge.
  • Ongoing: Look for ways to automate routine data tasks or improve data quality within the platform.

Quick win: Volunteer to take on more complex data pulls or reporting tasks, even if it means learning on the job with guidance from a senior colleague.

Enhanced Spreadsheet Modelling for Budgets

You'll move beyond just tracking expenses to helping build more detailed budget forecasts and performing basic reconciliation. This requires a better grasp of Excel's capabilities.

Advanced Formulas (SUMIF, VLOOKUP, INDEX/MATCH) · Pivot Tables for Data Analysis · Budget Variance Analysis Basics · Data Validation & Error Checking

  • This month: Complete an online course on intermediate Excel functions (e.g., Udemy, LinkedIn Learning).
  • Next quarter: Ask to shadow your manager during budget reconciliation to see how they use spreadsheets.
  • Month 3-6: Take ownership of a small budget reconciliation task, from data entry to initial variance reporting.
  • Ongoing: Look for opportunities to build new trackers or improve existing spreadsheets for efficiency.

Quick win: Offer to build a simple tracking sheet for a new, small project using some of the intermediate Excel functions you've learned.

9Staying current once you are in

What people here do to keep up
  • Attending industry webinars or online workshops on event logistics or sustainable events.
  • Joining relevant professional networks or LinkedIn groups to stay updated on industry trends.
  • Volunteering for local events to gain more hands-on experience and expand your network.
  • Taking online courses to improve your proficiency in Excel or event management software.

10How the AI economy is changing work like this

Before we ask anything of you, here's what we can already say about AI and work of this kind:

The new skill this role is being asked for: Sustainable Event Practices

Clients and attendees are increasingly demanding eco-friendly events. We need to reduce waste, source responsibly, and track our environmental impact. This isn't just a 'nice-to-have' anymore; it's becoming a 'must-have' for every event.

We'll only ever tell you what we can actually back up. No hype, no scare tactics.

Your PlanIllustration

Built for Event Logistics Coordinator

3 units that map to this job, from the qualifications that cover it.

  1. Organise and coordinate eventsCity and Guilds of London Institute · covers 2 of 10 standardsLevel 3
  2. Support the organisation of creative or cultural events or exhibitionsPearson EDI · covers 2 of 10 standardsLevel 2
  3. Organise an EventAIM Qualifications · covers 2 of 10 standardsLevel 3
These are the real units behind this job, in the order they rank for it. Nothing here is marked done, because this plan has not been started by anyone yet. Yours would fill in as you go.

The rising capability

Zavmo analysis

What's rising in its place

This is where the work is heading, and the higher pay with it. Get fluent here and the shift stops being a threat and starts being your edge.

Sustainable Event Practices

Clients and attendees are increasingly demanding eco-friendly events. We need to reduce waste, source responsibly, and track our environmental impact. This isn't just a 'nice-to-have' anymore; it's becoming a 'must-have' for every event.

  • Waste Reduction Strategies
  • Local Sourcing
  • Carbon Footprint Awareness
  • Sustainable Materials

What you’ll use

Skills this role draws on

Technical

  • Run of Show (ROS) Understanding
  • Basic Venue & Vendor Communication
  • Budget Tracking & Expense Processing
  • Supply Chain & Freight Basics
  • Risk Awareness (Entry Level)

The pathway

How you actually get there, here

How you become one varies far more by country than what one does. This is the UK route. Most people take one of these ways in; the right one depends on where you're starting from.

  1. 1

    Events Intern / Apprentice

    6-12 months

    Skills to master

    • Basic administrative tasks, understanding event timelines, supporting senior team members, basic vendor communication.

    You're ready to move on when

    • Consistently completes assigned tasks accurately and on time.
    • Demonstrates initiative by asking for more responsibility.
    • Shows a clear understanding of event basics and terminology.
    • Receives positive feedback from supervisors and colleagues.
  2. 2

    Administrative Assistant (with event exposure)

    1-2 years

    Skills to master

    • Office organisation, budget tracking, scheduling, basic supplier management, supporting multiple team members.

    You're ready to move on when

    • Proven ability to manage multiple priorities and deadlines.
    • Strong organisational and communication skills.
    • Experience with expense processing and basic record-keeping.
    • Expressed interest in transitioning specifically into event logistics.
  3. 3

    Hospitality or Retail Operations Role

    1-2 years

    Skills to master

    • Customer service, managing inventory, problem-solving in a fast-paced environment, working under pressure, team collaboration.

    You're ready to move on when

    • Demonstrated ability to handle customer queries and resolve issues on the spot.
    • Experience with stock management and order processing.
    • Comfortable working long hours and on your feet.
    • Strong interpersonal skills and a calm demeanour under pressure.

11Where this role leads

The long view:Your journey starts here, learning the fundamentals. With dedication, continuous learning, and a passion for making events happen, the sky's the limit for your career in Events Experiential Marketing.

Pay & demand

Pay and demand for this role will appear here, each figure traced to a named authoritative source (e.g. the ONS Annual Survey of Hours and Earnings, under the Open Government Licence). We don’t show numbers we can’t attribute.

The ten Future Fluencies

Zavmo analysis

The credential is what you can do today. These are what keep you valuable.

A qualification proves you can do the job as it's defined today. These ten are what decide whether you're still the obvious person for it in five years. They're the capabilities employers are now writing into senior roles faster than people are learning them. Zavmo weaves them through whatever you study, so you come out with both: the credential and the fluency.

The highlighted ones are the Fluencies your role leans on hardest, from how Event Logistics Coordinator is actually changing. In about two minutes, the free confidence check asks where you stand on each of the ten. That's the whole check, and it's what makes the plan yours rather than generic.

12The team that's yours

No two people are taught the same way. This is one-to-one, not one-to-many.

Zavmo is a hyper-personalised AI learning platform. Twelve virtual tutors, each with a different way of teaching, and one orchestration agent that picks the right one for the moment. So every single lesson is shaped around you, your role, and the way you learn. Not a course everyone sits through. A conversation built for you, and no one else.

…and nine more, matched to you after your first chat. Meet all twelve

13What it feels like

A conversation, not a course

Because your tutor knows your role, your projects and your last session, learning sounds like this. And it's different for every single person:

Organise and coordinate eventsLevel 3

Applied to your work in Event Logistics Coordinator

By completing this unit, learners will be able to organise and coordinate activities before, during, and after an event, understanding the role of an event organiser and the importance of effective planning.

How the thinking builds
  1. Remember
  2. Understand
  3. Apply
  4. Analyse
  5. Evaluate
  6. Create
An illustration of a Zavmo lesson, built from this role’s own route. The unit, its objective and every criterion above are the awarding body’s own words, not an example.

One to one, not one to many

No two people run this the same way

A course is written once and handed to everyone. This is assembled around you, and keeps changing as it learns you. Five things it reads, and what each one changes.

  1. Your actual work Every lesson is taught against a live piece of your own work, not a worked example from a textbook.
  2. What you already know The first conversation finds your starting point, so you skip what you can already do and spend the time on what you cannot.
  3. The conditions you learn under Not a learning-styles quiz. The evidence does not support those. The dimensions the research does back, read once and used to shape the plan.
  4. How far you got last time It picks up mid-thought. The tutor knows what you said, what you struggled with, and what it asked you to try.
  5. Which tutor suits the moment Twelve of them, each for a different kind of thinking. The one who walks you through a first idea is not the one who stress-tests it.

See how you learn, free. Eight questions, no sign-up. A directional taster; the diagnostic inside Zavmo goes deeper and keeps adapting.

DemonstrateIllustration

Evidenced on your work in Event Logistics Coordinator

You do not finish by watching something. You finish by showing it on the work you already do, against the measures this job is judged on.

  • Task Completion RatePercentage of assigned logistical tasks completed by their given deadline.You're given 20 tasks for an upcoming event (e.g., order badges, confirm AV delivery, track sponsor kits). You complete 19 of them by the deadline. That's a 95% completion rate.95%+ on time
  • Expense Tracking AccuracyAccuracy of recorded expenses against actual spend for specific line items you're managing.You're tracking £1,500 for catering supplies. Your records show £1,480 spent, and the actual invoices total £1,490. That's a £10 variance, which is well within our accuracy target.98%+ accuracy
  • Shipping & Inventory AccuracyError rate in packing lists, shipment tracking, and inventory reconciliation for event materials.You packed 10 boxes of swag. The inventory sheet says 500 pens, 200 notebooks. On arrival, everything matches, and nothing is missing or damaged. Perfect, zero discrepancy.Less than 2% discrepancy
  • Attendee Feedback (Logistical Smoothness)Average score from post-event surveys related to ease of registration, clarity of signage, and overall on-site logistical experience.After a recent event, attendees rated 'ease of check-in' at 4.2/5.0 and 'clarity of signage' at 4.1/5.0. Your efforts directly contribute to these scores.Average score of 4.0/5.0
These are this job's own measures, with its own targets. Nothing is marked evidenced, because nobody has started this yet. Yours would fill in from the work you bring.

Your passport

This isn't a certificate you file away. It's a passport to the life you're designing.

Every credit you earn and every fluency you build adds up: evidence where it counts, carried with you. Zavmo keeps the map: where you are, where you're heading, and the next step, at your pace, around your life. From Event Logistics Coordinator to Event Logistics Specialist (Level 2), and whatever you decide comes after.

Level 2 · in progressAI Fluency→ Event Logistics Specialist (Level 2)→ your design
Where this takes you

Your journey starts here, learning the fundamentals. With dedication, continuous learning, and a passion for making events happen, the sky's the limit for your career in Events Experiential Marketing.

See Your Progress GrowIllustration
Event Logistics Coordinator
  • Run of Show (ROS) Understanding
  • Basic Venue & Vendor Communication
  • Budget Tracking & Expense Processing
  • Supply Chain & Freight Basics
  • Risk Awareness (Entry Level)
This is your Mind Palace on learn.zavmo.ai. Every skill above comes from this role's own record, not an example borrowed from another job. A node lights up when you evidence it, and what you build stays yours between jobs. That is the part a course cannot do.

14The detail, folded away

Everything else the record holds

The career branches in full, how AI is already showing up in the day-to-day, and the questions people ask about this job. Here when you want them, out of the way while you decide.

Where it leads next, rung by rung

Where it leads

The career path, and where it branches

Event Logistics Coordinator is a start, not a ceiling. Each step below asks for new skills and hands back more autonomy.

  1. Event Logistics Specialist (Level 2)

    2-3 years (from Coordinator)

    You'll move from purely supporting tasks to independently owning specific logistical workstreams for small-to-medium events. You'll manage your own basic vendor relationships and take more responsibility for budget tracking and on-site execution.

    • End-to-end management of specific logistical areas (e.g., speaker management, registration, F&B for small events).
    • More complex budget tracking and basic reconciliation for your assigned areas.
    • Advanced use of event management platforms for reporting and communication.
    • Developing and maintaining basic vendor relationships.
Working with AI on the job

Working with AI

Where AI is starting to help

Imagine getting through your routine tasks faster, leaving more time for learning and tackling interesting challenges. That's exactly what AI can do for you in event logistics. We're not talking about robots taking over, but smart tools that help you work smarter, not harder.

Even at an entry level, AI can be a game-changer. It helps you with the repetitive stuff, frees you up from basic research, and even helps you draft communications. You'll be using these tools to support the team, making sure all the foundational work is done efficiently and accurately. It's about giving you a head start in a tech-driven industry.

AI-Assisted Contract Review

Use AI to quickly scan basic vendor quotes or simple contracts, highlighting key dates, deliverables, and potential clauses that need a second look from your manager. It won't replace legal, but it'll help you spot things faster.

Basic Data Summaries with AI

Got a spreadsheet of registration data or post-event survey results? Use AI to quickly summarise key numbers, identify trends, or pull out specific attendee demographics, saving you hours of manual counting and filtering.

Intelligent Venue & Supplier Research

Instead of endless Google searches, use AI-powered tools to quickly find venues or suppliers that match basic criteria like 'event space for 100 people in Manchester with AV included' or 'printer for event badges in London'. It's like having a super-fast research assistant.

Drafting Routine Communications

Need to send a reminder email to a small group of suppliers or draft a basic internal update? AI can generate a first draft based on your key points, helping you get your messages out clearly and quickly, with less time spent on wording.

Common questions

Common questions

How do you become an Event Logistics Coordinator?

Common routes in include Events Intern / Apprentice (6-12 months), Administrative Assistant (with event exposure) (1-2 years) and Hospitality or Retail Operations Role (1-2 years). Times vary with prior experience.

Where can an Event Logistics Coordinator progress to?

This role can lead on to Event Logistics Specialist (Level 2) (2-3 years (from Coordinator)), depending on the skills you build.

What level is an Event Logistics Coordinator in the UK?

This role aligns to RQF Level 2 on the UK framework, a guide to the depth of qualification it maps to, not a hard entry bar.

What new skills matter most for an Event Logistics Coordinator?

Increasingly, Sustainable Event Practices. These are the areas where the higher-paid, future-proof work is heading.

The honest bit

You’ve started things before

Most of them were built for a room full of people who aren’t you. A cohort moves on whether or not your week allowed it, and by the third week the thing you’re behind on becomes the reason you stop opening it.

There’s no cohort here, and no timetable to fall behind. Before anything starts, Zavmo asks when you’re sharpest and how long you can realistically sit down for, then builds the sessions around those answers. A bad fortnight changes your pace. It doesn’t put you behind.

And you only pay once you start learning. Searching and planning are free, and you can cancel any time — so the cost of finding out is an afternoon, not a year.

What it costs

Less than one coaching session. Every month.

A single career-coaching hour costs more than a month of this, and it ends when the hour does. Zavmo doesn't. It's £70 a month, about £2.30 a day, for a companion that knows an Event Logistics Coordinator, works on the job you actually do, and keeps going at your pace rather than a timetable's.

  • Searching and planning stay free. You only pay when you start learning.
  • Your credits are yours. Regulated, and they don't vanish when a subscription ends.
  • Cancel any time and billing stops. No notice period, no minimum term.

Your path, personalised

You have the map. Walking it is the part we do together.

This route runs to 10 national skill standards. That is a real journey.

Zavmo shapes a learning experience as unique as you are. It fits how you learn, your pace and the work you already do. Every step stays benchmarked to recognised national standards. That’s the plan for becoming an Event Logistics Coordinator: personal to you, and it still counts. The first steps are free.

Independent research finds well-designed intelligent tutoring performs nearly as well as one-to-one human tutoring: VanLehn (2011), Educational Psychologist.

A private tutor in the UK averages £35–40 an hour . Zavmo is £70/month.

A real plan on learn.zavmo.ai: Ofqual-regulated units, credits, and a three-month run at your own pace.
Start free No commitment. See your first steps free.

15Where to go from here

Other roles at Level 2

Same depth of qualification, different job. Useful if the work appeals but this particular role does not.

Other roles in Events Experiential Marketing

Stay in the field you know and move sideways rather than up.

If you leave this industry

The skills you'll gain in event logistics are highly transferable. You could move into project management, operations management, supply chain coordination, or even procurement roles in other industries. The ability to plan, execute, and troubleshoot complex projects is valuable everywhere.

Not sure this is the right direction?

Work out what you actually want from work first, then come back and see which roles fit it. Takes about ten minutes.

This role profile is © 2026Growth Engineering Technologies Ltd. Built from UK occupational standards and regulated qualification data, and written for Zavmo.

You're not behind. You're right on time. The shift is only just beginning. Your role won't look the same in two years. Be the one who leads the change, not the one it happens to. Build my plan, free Here's the first ten minutes: a 2-minute confidence check → your personalised roadmap → meet the tutors matched to you. No card, cancel any time. No card. Build your plan, see your roadmap and meet the twelve tutors matched to you. All free. When you're ready to start learning, it's £70 a month, billed monthly. Cancel any time and billing stops.