UK

United Kingdom · Sustainability · Mid-Level (2-5 years)

Responsible Sourcing Specialist

Here is the whole job, in plain words. What it is, what you decide, how you're judged, how people get here and where they go next. Then the part no course gives you: twelve AI tutors who learn your work.

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  • Experience bandMid-Level (2-5 years)
  • Direct reportsNo direct reports
  • Reports toSenior Manager, Global Responsible Sourcing
  • UK framework levelUsually a coordinator, or early in a professional job

Also advertised as Ethical Sourcing Analyst · Supply Chain Compliance Officer · Sustainability Sourcing Coordinator

Built on 43,079 real UK job descriptions we analysed · grounded in what real qualifications cover

Two short quizzes about you

1From this job to a course

The qualifications matched to this job

GQA PAA\VQ-SET Level 3 Diploma for a Bulk Storage Operator (Technician) GQA Qualifications Limited · Level 3 · covers 1 of 10 standards
City & Guilds Level 4 Certificate in Leadership and Management City & Guilds Limited · Level 4 · covers 1 of 10 standards
City & Guilds Level 4 Diploma in Leadership and Management City & Guilds Limited · Level 4 · covers 1 of 10 standards
GQA PAA\VQ-SET Level 3 Certificate in Laboratory Technical Skills GQA Qualifications Limited · Level 3 · covers 1 of 10 standards
GQA Level 5 Diploma in the Practice of Process Safety Management GQA Qualifications Limited · Level 5 · covers 1 of 10 standards

Matched from the standards this job is measured against: a suggestion, not an official ruling.

The units you would start with

Comply with External and Internal Obligations within a Bulk Storage Operations Environment GQA PAA\VQ-SET Level 3 Diploma for a Bulk Storage Operator (Technician)
Understanding procurement and supplier management in the workplace City & Guilds Level 4 Certificate in Leadership and Management
Good Manufacturing Practice GQA PAA\VQ-SET Level 3 Certificate in Laboratory Technical Skills
Principles of Safe Manufacture of Quality Medicines in the Pharmaceutical Environment Open Awards Level 3 Technical Occupational Entry in the Principles and Practice for Pharmacy Technicians (Diploma)
Understand how to comply with the relevant Regulations, Industry Standards and Management Requirements for Process Safety GQA Level 5 Diploma in the Practice of Process Safety Management

The future skills this job leans on

Data Fluency turning numbers into a decision
AI Governance Fluency using AI responsibly
Systems Fluency seeing the whole picture
Your Plan Illustration

Built for Responsible Sourcing Specialist

5 units that map to this job, from the qualifications that cover it.

  1. Comply with External and Internal Obligations within a Bulk Storage Operations Environment GQA Qualifications Limited · covers 1 of 10 standards Level 3
  2. Understanding procurement and supplier management in the workplace City & Guilds Limited · covers 1 of 10 standards Level 4
  3. Good Manufacturing Practice GQA Qualifications Limited · covers 1 of 10 standards Level 3
  4. Principles of Safe Manufacture of Quality Medicines in the Pharmaceutical Environment Open Awards · covers 1 of 10 standards Level 3
  5. Understand how to comply with the relevant Regulations, Industry Standards and Management Requirements for Process Safety GQA Qualifications Limited · covers 1 of 10 standards Level 5
These are the real units behind this job, in the order they rank for it. Nothing here is marked done, because this plan has not been started by anyone yet. Yours would fill in as you go.

2AI and this work

Will AI change your work as a Responsible Sourcing Specialist?

Nobody can say exactly how. Here is what this job is being asked for next, and where to start.

The new skills this role is being asked for

  • Advanced Cross-Cultural Negotiation
  • Strategic Storytelling with Data
Why each one is rising

The future skills this job leans on

We'll only ever tell you what we can actually back up. No hype, no scare tactics.

What happens when you start

Next, a free account. We build your Responsible Sourcing Specialist plan as you set up, starting with the free AI Fluency module. No card.

Your first Future Fluency module is free. After that, your AI tutor is £70 a month.

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Keep this read. One email with what AI is changing in this job, the new skills it asks for and where to start free. Nothing else follows unless you confirm your address.

3What this role really is

A responsible sourcing specialist checks that suppliers meet ethical and environmental standards. You look into supplier data, check audit reports, and help factories fix issues found along the way.

4What you'd actually use

The tools this job runs on, and how well you'd need to know each one.

Supplier Platforms (Sedex, EcoVadis) Intermediate

You'll be logging in daily to input supplier data, pull standard reports, respond to information requests, and navigate the platforms to find specific supplier SAQs and audit results for your portfolio.

Supply Chain Mapping & Traceability (Sourcemap, TrusTrace) Basic

You'll be entering and validating Tier 1 supplier data, using the platform to follow pre-defined supply chain maps for specific products or components, and pulling basic traceability reports.

GRC & ESG Reporting (OneTrust, Workiva) Basic

You'll be entering data for specific ESG disclosures (e.g., modern slavery statements, carbon emissions) and following checklists to gather evidence for audits. You won't be configuring the system, but you'll be a key data contributor.

Data Analytics & Visualisation (Power BI, Tableau) Intermediate

You'll be using pre-built dashboards to monitor KPIs for your supplier portfolio. You'll filter and export data to answer specific questions from your manager, like 'How many high-risk suppliers do we have in Vietnam?'

Life Cycle Assessment (LCA) Software (SimaPro, GaBi) Awareness

You'll understand basic LCA concepts and be able to interpret the results of an LCA report prepared by others. You might help gather some basic inventory data, but you won't be running the models yourself.

Enterprise Resource Planning (ERP) (SAP S/4HANA, Oracle NetSuite) Basic

You'll use the ERP to look up supplier information, purchase orders, and material codes. You'll understand how responsible sourcing data, once validated, flows into the ERP for broader business use.

5What you get to decide, and how that grows

Power in a job isn't your title. It's what you're allowed to decide. Here's how it grows as you move up.

The choiceComing in Where you are nowThe step above
Supplier Risk Classification Identifies potential risks and flags them for review by a Specialist or Senior Specialist. Independently classifies routine supplier risks based on established criteria and recommends appropriate follow-up actions. Escalates complex or ambiguous cases to Senior Specialist/Manager. Defines and refines risk classification criteria. Approves risk classifications for high-priority suppliers. Makes final decisions on risk mitigation strategies for complex cases.
Corrective Action Plan (CAP) Approval Tracks CAP progress and flags overdue actions. Assists in gathering evidence for CAP closure. Reviews, provides feedback on, and approves CAPs for routine non-compliances, ensuring root cause analysis. Rejects inadequate CAPs and guides suppliers. Seeks manager approval for critical non-compliance CAPs. Approves CAPs for all non-compliances, including critical and zero-tolerance violations. Develops templates and best practices for CAP development. Overrides CAPs if necessary.
Supplier Engagement Strategy Follows pre-defined communication plans for supplier outreach. Develops and executes tailored engagement strategies for individual suppliers within their portfolio, adapting to cultural context. Consults manager on strategies for highly resistant or critical suppliers. Defines global supplier engagement strategies and frameworks. Approves regional or category-specific engagement plans. Leads high-stakes supplier negotiations.
Data Validation & Reporting Inputs supplier data into platforms following clear instructions. Flags data discrepancies. Independently validates supplier-provided data for accuracy and completeness. Generates standard reports from platforms and provides initial analysis. Highlights trends or anomalies for manager review. Designs data validation protocols and reporting dashboards. Oversees data quality across the team. Presents data-driven insights to senior leadership and external stakeholders.

6How you'll be judged

The scoreboard, and what is not on it. The hard targets, how often each is actually looked at, and the quiet signals that never reach a dashboard.

Supplier Risk Reduction
The percentage decrease in high-risk findings or overall risk scores for your assigned supplier portfolio.
Target · 15% reduction in high-risk findings per supplier annually

If a supplier had 5 critical non-compliances last year, you'd aim for 4 or fewer this year, showing real progress.

Corrective Action Plan (CAP) Closure Rate
The percentage of critical Corrective Action Plans that are fully closed and verified on time.
Target · 85% of critical CAPs closed within agreed timelines

You've got 10 critical CAPs due this month; 9 of them are verified as complete and effective by the deadline. That's 90%.

Supplier Engagement & Data Quality
The completeness and accuracy of responsible sourcing data (e.g., SAQs, audit uploads) from your suppliers on our platforms.
Target · 90% of assigned suppliers have complete and accurate data on platform

All 20 of your key suppliers have uploaded their latest audit reports and completed their self-assessment questionnaires correctly and on time.

Traceability Data Coverage
The percentage of your assigned product categories or materials for which you have multi-tier traceability data.
Target · Achieve 70% multi-tier traceability for high-priority materials

For our top 3 cotton-based products, you've successfully mapped back to the ginning stage for 7 out of 10 suppliers.

Supplier Relationship Quality
How well you build trust and collaboration with your suppliers, moving beyond just compliance checking to genuine partnership.
  • Suppliers proactively share challenges or ask for advice
  • they don't just wait for audits. They show genuine commitment to improving, not just doing the bare minimum. Your manager gets positive feedback from suppliers about your support.
Problem-Solving & Remediation Effectiveness
Your ability to diagnose root causes of non-compliance and guide suppliers towards sustainable solutions, rather than just quick fixes.
  • You present well-researched, pragmatic solutions to complex issues. Your CAPs address the 'why' behind the problem, not just the 'what'. You can explain how a supplier's behaviour has genuinely changed, not just their documentation.
Internal Collaboration & Influence
How effectively you work with internal teams (like Procurement or Product) to embed responsible sourcing into their processes.
  • Procurement colleagues come to you for advice on new suppliers. Product teams consult you early in design phases. You get invited to meetings where responsible sourcing isn't the primary topic, but your input is valued.
Knowledge Sharing & Mentorship
Your willingness and ability to help new team members get up to speed and share your insights.
  • New joiners consistently come to you with questions. You proactively share useful resources or lessons learned. You're happy to do a quick training session on a new platform feature or a tricky regulation.

7Would you like it

Both sides. What people enjoy, and what grinds them down.

What people enjoy
Making a Tangible Difference

You get a real buzz from seeing a factory improve its worker safety, or knowing you've helped reduce pollution. You're driven by the actual impact of your work, not just checking boxes.

Successfully guiding a supplier to implement a new grievance mechanism that workers actually trust and use, leading to genuine improvements in their working conditions.

Solving Complex Problems

You enjoy the challenge of unpicking a tricky non-compliance, figuring out the root cause, and then working with others to build a practical solution. You like the detective work involved.

Investigating why a supplier consistently struggles with working hours, discovering it's due to poor production planning, and then helping them restructure their workflow.

Continuous Learning & Growth

The world of responsible sourcing is always changing with new regulations and best practices. You're keen to stay on top of it, learn new tools, and deepen your expertise.

Proactively researching the implications of a new EU regulation on supply chain due diligence and sharing your findings with the team.

What frustrates people
  • The 'Cost vs. Conscience' Battle: Constantly having to justify ethical decisions against procurement's cost-saving targets.
  • The Data is a Lie: Spending too much time trying to validate supplier self-reported data that's often overly optimistic.
  • Accountability without Authority: Being responsible for issues in factories you don't directly control.
  • CAP Ping-Pong: The endless back-and-forth with suppliers on inadequate Corrective Action Plans.
  • Slow Pace of Change: Seeing progress evaporate due to management changes or lack of genuine commitment from suppliers.
What this role does not give you
  • A quiet, predictable routine with no surprises.
  • Direct control over large budgets or procurement decisions.
  • Immediate, dramatic wins every week – progress is often incremental.
  • A purely theoretical or academic approach to sustainability; this is very hands-on.
  • A role where you can avoid difficult conversations or challenging existing practices.

8Who you work with

This role is crucial for maintaining our company's licence to operate and our reputation. You're the frontline defence against supply chain scandals, ensuring our products are made ethically. Your work directly reduces legal risks, protects brand value, and helps us meet investor expectations for ESG performance. Honestly, without this role, our claims about responsible sourcing would just be talk.

Inside the business
  • Procurement Category Managers
  • Product Development Teams
  • Legal & Compliance
  • Marketing & Communications
Outside the business
  • Direct Suppliers (Tier 1)
  • Audit Firms (e.g., Sedex, Intertek)
  • Industry Associations (e.g., Ethical Trading Initiative)
  • NGOs (on specific issues, with manager oversight)

9What you need before you start

Not a wish list. The things you would be expected to already have.

  • At least 2-3 years of experience in a sustainability, ethical sourcing, or supply chain compliance role.
  • Proven ability to manage supplier relationships and drive compliance improvements.
  • Experience reviewing audit reports (e.g., SMETA, SA8000) and developing Corrective Action Plans.
  • Familiarity with at least one major supplier platform (e.g., Sedex, EcoVadis) for data input and reporting.
  • A good understanding of global human rights and labour standards.
  • Demonstrable experience with data collection, validation, and basic analysis.

10What to practise next

Where the job is going, and what to do about it starting this week.

Advanced Supply Chain Mapping & Risk Modelling

Regulatory pressure (like the EU CSDDD) and increasing consumer demand for transparency mean we need deeper visibility into our multi-tier supply chains. You'll need to move beyond just Tier 1 and start understanding how to model and manage risks further upstream.

Multi-Tier Data Collection Strategies · Geospatial Risk Overlay · Blockchain for Traceability (Awareness) · Scenario Planning for Supply Chain Disruptions

  • This month: Explore the advanced features of our current traceability platform. Can it do multi-tier mapping? How?
  • Next quarter: Research case studies of companies successfully implementing multi-tier traceability for complex commodities.
  • Within 6 months: Propose a pilot project to map a specific high-risk material beyond Tier 1, even if it's just for a small portion of your portfolio.
  • Within 12 months: Attend a webinar or workshop on advanced supply chain risk modelling techniques.

Quick win: Identify one key raw material in your portfolio and try to manually map its likely origin and first processing step, even if it's just a desktop exercise.

Prompt Engineering for ESG Data Analysis

AI tools are becoming incredibly powerful for analysing large volumes of unstructured data (like audit reports, news articles, supplier responses). Knowing how to 'talk' to these AIs effectively—crafting precise prompts—will allow you to extract insights much faster and more accurately.

Clear & Concise Prompting · Iterative Prompt Refinement · Output Validation & Bias Detection · Role-Playing & Persona Prompts

  • This week: Start using ChatGPT or Claude to summarise a long email or an internal policy document.
  • This month: Experiment with using AI to extract key non-compliances from a sample audit report, then compare its output to your own analysis.
  • Next quarter: Try using AI to draft initial responses to common supplier queries, then refine them yourself.
  • Within 6 months: Document your most effective prompts for specific responsible sourcing tasks and share them with the team.

Quick win: Ask an AI to generate 5 bullet points summarising the key requirements of a regulation you're familiar with, and see how well it does. Then try to refine your prompt to get a better answer.

11Staying current once you are in

What people here do to keep up
  • Regularly read industry publications and reports (e.g., Ethical Corporation, Business & Human Rights Resource Centre) to stay on top of trends.
  • Attend webinars and online courses on new regulations (like the EU CSDDD) or emerging topics (e.g., living wage methodologies, deforestation-free supply chains).
  • Participate in industry working groups or local ethical trade forums to network and share best practices.
  • Seek out opportunities to present your work or share insights with internal teams, honing your 'Strategic Storytelling' skills.

12The rising capability

The rising capability

Zavmo analysis

What's rising in its place

This is where the work is heading, and the higher pay with it. Get fluent here and the shift stops being a threat and starts being your edge.

Advanced Cross-Cultural Negotiation

As supply chains become more complex and regulations broaden, you'll be dealing with an even wider array of cultures and legal systems. Simply understanding cultural differences won't be enough; you'll need to master the art of negotiating and influencing across deep cultural divides, especially when asking for significant changes from suppliers.

  • High-Context vs. Low-Context Communication
  • Power Distance & Hierarchy
  • Relationship-Building vs. Task-Orientation
  • Indirect vs. Direct Feedback

Strategic Storytelling with Data

You'll be collecting more and more data, but raw numbers don't always convince people. The ability to weave that data into a compelling narrative—showing not just 'what' happened but 'why it matters' and 'what we should do about it'—will be crucial for influencing both internal stakeholders and external partners.

  • Audience-Centric Communication
  • Narrative Structure
  • Visualisation Best Practices
  • Impact Framing

13What you’ll use

What you’ll use

Skills this role draws on

Technical

  • Human Rights Due Diligence (HRDD)
  • Supplier Auditing & Corrective Action
  • Supply Chain Traceability & Chain of Custody
  • Scope 3 Emissions Reduction (Basic)
  • Circular Economy Principles (Awareness)
  • Regulatory & Framework Reporting (Foundational)

14The pathway

The pathway

How you actually get there, here

How you become one varies far more by country than what one does. This is the UK route. Most people take one of these ways in; the right one depends on where you're starting from.

  1. 1

    Responsible Sourcing Analyst

    2-3 years

    Skills to master

    • Data entry and validation, basic audit report review, tracking CAPs, understanding core ethical standards, internal stakeholder communication.

    You're ready to move on when

    • Consistently accurate and timely data management.
    • Ability to identify basic non-compliances and propose initial solutions.
    • Proactive in learning new systems and processes.
    • Reliable support for senior team members.
  2. 2

    Supply Chain Coordinator (with ESG focus)

    3-4 years

    Skills to master

    • Supplier communication, logistics coordination, basic risk assessment, project support for sustainability initiatives, understanding of supply chain operations.

    You're ready to move on when

    • Strong organisational skills and attention to detail in complex supply chains.
    • Effective communication with a diverse range of suppliers.
    • Ability to manage small projects or workstreams independently.
    • Demonstrated interest and initiative in sustainability aspects of the supply chain.
  3. 3

    Auditor/Consultant (Junior Role in Ethical Sourcing)

    2-4 years

    Skills to master

    • Audit methodology, report writing, client communication, identifying non-compliances, understanding various industry standards (e.g., BSCI, ETI).

    You're ready to move on when

    • Experience conducting or supporting ethical audits.
    • Strong analytical skills for dissecting audit findings.
    • Ability to work independently and manage multiple client engagements.
    • Excellent report writing and presentation skills.

15Where this role leads

The long view: This work can lead to managing responsible sourcing programmes across regions, or shaping company-wide strategy on supply chain ethics.

The ten Future Fluencies

Zavmo analysis

The credential is what you can do today. These are what keep you valuable.

A qualification proves you can do the job as it's defined today. These ten are what decide whether you're still the obvious person for it in five years. They're the capabilities employers are now writing into senior roles faster than people are learning them. Zavmo weaves them through whatever you study, so you come out with both: the credential and the fluency.

The highlighted ones are the Fluencies your role leans on hardest, from how Responsible Sourcing Specialist is actually changing.

Where it leads

Roles this leads to

The record names a next step, but the catalogue has no page for it yet:

  • Senior Responsible Sourcing Specialist
  • Responsible Sourcing Program Manager

How you would learn this

One to one, on the work you already do

A tutor sets the task against your own job and marks the reasoning, at your pace. There is no cohort to fall behind.

A lesson from Comply with External and Internal Obligations within a Bulk Storage Operations Environment, worked against Responsible Sourcing Specialist.

Comply with External and Internal Obligations within a Bulk Storage Operations Environment Level 3

Applied to your work in Responsible Sourcing Specialist

The objective of this unit is to enable learners to comply with both external and internal obligations within a bulk storage operations environment. Learners will be able to perform audits, inspections, and safety sampling, adhere to safe systems of work, control systems for fiscal and excise compliance, and review and improve standard operating procedures.

How the thinking builds
  1. 1 Remember
  2. 2 Understand
  3. 3 Apply
  4. 4 Analyse
  5. 5 Evaluate
  6. 6 Create
An illustration of a Zavmo lesson, built from this role’s own route. The unit, its objective and every criterion above are the awarding body’s own words, not an example.

It is £70 a month, billed monthly. Your free first module is Future Fluency, and you can cancel any time.

See Your Progress Grow Illustration
Responsible Sourcing Specialist
  • Human Rights Due Diligence (HRDD)
  • Supplier Auditing & Corrective Action
  • Supply Chain Traceability & Chain of Custody
  • Scope 3 Emissions Reduction (Basic)
  • Circular Economy Principles (Awareness)
  • Regulatory & Framework Reporting (Foundational)
This is your Mind Palace on learn.zavmo.ai. Every skill above comes from this role's own record, not an example borrowed from another job. A node lights up when you evidence it, and what you build stays yours between jobs. That is the part a course cannot do.

16The detail, folded away

Everything else the record holds

The career branches in full, how AI is already showing up in the day-to-day, and the questions people ask about this job. Here when you want them, out of the way while you decide.

Where it leads next, rung by rung

Where it leads

The career path, and where it branches

Responsible Sourcing Specialist is a start, not a ceiling. Each step below asks for new skills and hands back more autonomy.

  1. Senior Responsible Sourcing Specialist

    2-3 years

    Level 3 (Senior)

    • Designing multi-tier mapping projects and validating upstream data.
    • Configuring GRC/ESG platforms for risk assessments and corrective action tracking.
    • Scoping basic LCA projects and gathering inventory data.
    • Making recommendations to leadership on policy updates or supplier strategies.

  2. Responsible Sourcing Program Manager

    3-4 years

    Level 4 (Lead/Staff)

    • Defining strategy for specific responsible sourcing domains (e.g., human rights, circularity).
    • Building and leading new capabilities within the team.
    • Influencing senior stakeholders on programme direction and resource allocation.
    • Architecting new data collection and reporting frameworks.
Working with AI on the job

Working with AI

Where AI is starting to help

Let's be real, a lot of responsible sourcing work involves sifting through documents, tracking data, and drafting replies. Imagine getting back a significant chunk of that time every week. That's exactly what AI tools can do for you in this role.

We're not talking about replacing your judgment or relationships, but about taking the grunt work off your plate. Think of AI as your super-efficient assistant, handling the repetitive, data-heavy tasks so you can focus on the complex problem-solving and relationship building that truly matters. Here's a glimpse of how you'll use AI to make your job easier and more impactful:

Supplier Risk Monitoring Automation

Imagine an AI that constantly scans global news, legal databases, and NGO reports for any adverse media related to your specific suppliers. It flags potential issues—like reports of strikes, chemical spills, or sanctions—in real-time, giving you a heads-up long before an annual audit would. This means fewer nasty surprises and more proactive interventions.

Predictive Risk Hot-Spotting

This is where it gets clever. AI can analyse thousands of data points—think commodity type, country of origin, past audit results, even political stability indices—to predict which suppliers or regions in your portfolio are most likely to develop future non-compliances. This shifts your focus from just reacting to problems to proactively preventing them, making your work much more impactful.

Regulatory & Policy Summarisation

Ever feel like you need a law degree just to understand a new regulation? Not anymore. You can use an AI assistant to quickly read through a dense, 300-page piece of legislation (like the EU CSDDD) and generate a concise summary of the key obligations, deadlines, and how it directly impacts your company's sourcing procedures. No more drowning in legal jargon.

Corrective Action Plan Drafting

After you've identified a common issue, say inadequate fire safety, AI can generate a draft Corrective Action Plan based on best practices and past successful remediations. This gives you a clear, high-quality starting point for the supplier, cutting down on that endless 'CAP Ping-Pong' and getting to solutions faster. It's about providing better guidance, quicker.

Common questions

Common questions

How do you become a Responsible Sourcing Specialist?

Common routes in include Responsible Sourcing Analyst (2-3 years), Supply Chain Coordinator (with ESG focus) (3-4 years) and Auditor/Consultant (Junior Role in Ethical Sourcing) (2-4 years). Times vary with prior experience.

Where can a Responsible Sourcing Specialist progress to?

This role can lead on to Senior Responsible Sourcing Specialist (2-3 years) and Responsible Sourcing Program Manager (3-4 years), depending on the skills you build.

What new skills matter most for a Responsible Sourcing Specialist?

Increasingly, Advanced Cross-Cultural Negotiation and Strategic Storytelling with Data. These are the skills our record of this role lists as growing.

Free tools

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17Where to go from here

Other roles at Level 3

Same depth of qualification, different job. Useful if the work appeals but this particular role does not.

 More jobs in sustainability

Stay in the field you know and move sideways rather than up.
If you leave this industry

The skills built in this role carry over into ESG consulting, supply chain ethics work for an NGO, or sustainability roles in other industries such as fashion, electronics or food.

This role profile is © 2026 Growth Engineering Technologies Ltd. Built from UK occupational standards and regulated qualification data, and written for Zavmo.

You're not behind. You're right on time. The shift is only just beginning. Your role won't look the same in two years. Be the one who leads the change, not the one it happens to. Start my free AI Fluency module What happens next: a free account, then we build your plan as you set up. No card. Build your plan, see your roadmap and meet the twelve tutors matched to you. All free. When you're ready to start learning, it's £70 a month, billed monthly. Cancel any time and billing stops.